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    Officers On-Line ~ Q & A

    Michigan law enforcement officers are now able gain access to the Web-based MCOLES Information and Tracking Network.  A new Web page has been developed that allows officers to view their own MCOLES training and employment records.

    Who can be granted access?  Officer access to the MCOLES Network is available to any Michigan licensed law enforcement officer upon request, regardless of current license status.  For example, active, inactive, retired, and military active officers may all apply for access.

    Is officer access secure?  The MCOLES Network has been designed with several security features to ensure that only authorized users can access specified information.  In addition, each user/operator must comply with the MCOLES Network Security Policy to maintain their access to the system.  Noncompliance will result in forfeiture of access rights.

    How is access granted?  To begin the process, a Michigan licensed law enforcement officer must submit an application.  Application documents are available on the MCOLES Web site at www.michigan.gov/mcoles.  Links from the home page take the applicant to basic information about the process, instructions for completing the application, the MCOLES Network Security Policy, and the Law Enforcement Officer Access Agreement form.

    Applications will be reviewed and verified by MCOLES before a user ID and temporary password are generated.  Each applicant will be notified, in writing, when his/her access has been granted.  Please allow 10 business days from the date your request is received by MCOLES for processing.  Incomplete packets will not be processed.

    What access will be granted?  Individual officer access to the MCOLES Network is view only.  The officer will not be able to make changes.  Available information includes the officer's profile, training records, and employment history. 

    The employment history consists of the basic training background, prior law enforcement employment, and in-service training history.  If any standards compliance reviews exist, the officer will be prompted to contact MCOLES for further information.  An example of this would be evaluation of a medical issue that might affect the ability of a person to carry out law enforcement duties. 

    Please note that in-service training records only reflect the training that has been submitted to MCOLES.  Many officers have multiple sources for their training records, i.e. MCOLES, law enforcement employer training records, and records maintained by training providers.  Not all of these records have been submitted to MCOLES. 

    Another MCOLES Network feature that is available through officer access is the Training Course Registry.  This registry is a searchable database of in-service training courses that have been registered with MCOLES.  A description of the course, as well as where and when it will be offered, and vendor contact information is displayed.

    Who should be contacted regarding questions about the information displayed on line?  Depending on which piece of information is in question, the law enforcement officer should contact the employing law enforcement agency, in-service training provider, or MCOLES.  Refer to the charts below to identify the information in question and who to contact.  Note the first chart is for "currently active" law enforcement officers and the second is for "no longer active" law enforcement officers.

    Currently Active Law Enforcement Officers 

    Information in Question 

    Who to Contact 

    Profile 

    Name change 

    Current employer 

     

    Driver's license number change 

     

    Employment 

    Employment relationships 

    Related employer 

     

    Confirmation of law enforcement authority 

     

     

    Date(s) of employment 

     

    Basic Training 

    Academy completion 

    MCOLES 

     

    Date(s) of basic training 

     

    In-Service Training 

    Course attendance 

    Training provider 

     

    Pass/fail correction 

     

     

    If the training provider is no longer active, MCOLES will assist with training that occurred after 12/31/2003. 

    MCOLES 

     

    No Longer Active Law Enforcement Officers 

    Information in Question 

    Who to Contact 

    Profile 

    Name change 

    MCOLES 

     

    Driver's license number change 

     

    Employment 

    Employment relationships 

    Related employer 

     

    Confirmation of law enforcement authority 

     

     

    Date(s) of employment 

     

    Basic Training 

    Academy completion 

    MCOLES 

     

    Date(s) of basic training 

     

    In-Service Training 

    Course attendance 

    Training provider 

     

    Pass/fail correction 

     

     

    If the training provider is no longer active, MCOLES will assist with training that occurred after 12/31/2003. 

    MCOLES 

    Other Options 
    Officers can request their employment and training history by contacting their law enforcement agency's designated MCOLES Network Point of Contact. 
    Officers not currently employed with an agency can make a written request to the MCOLES Licensing Services Section by submitting the "Request for Law Enforcement Officer Training Academy Curriculum, Employment History, and Training Record". This form can be mailed to the MCOLES office or faxed to 517-316-0824. 

     

    Related Content
     •  Network Login Page
     •  FAQs About the Network
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